Career Opportunities

Administrative assistant

Khalifeh & Associates, Inc. – Greater Los Angeles Area

About this job

Job description

Khalifeh and Associates is a highly experienced Engineering Consultation Firm in Marina Del Rey, CA that has been serving the Southern California area for over 30 years. We are currently seeking a dynamic, professional and experienced administrative assistant that will aid the CEO with daily duties as well aiding the office manager when necessary

The candidate will be responsible for general office administration such as report preparation, document/filing management, and supporting various projects and initiatives as directed by the manager.

In addition to the administrative and office duties, we are looking for an individual that is comfortable performing networking and social duties, occasionally being the face of the company and representing the leaders of the company at events and meetings.

Office Manager and Administration responsibilities:

• Create and edit engineering correspondences, reports, presentations, financial data, data analysis, communication, project work, expense preparation and travel arrangements.
• Support business process by completing documentation, requesting information and following up to ensure key timelines are adhered to.
• Conduct research and provide reports or information as required for special projects
• Conduct a variety of errands locally as required
• Maintain the highest level of accountability, disclosure, and regularly exercise a high degree of discretion
• Schedule meetings and appointments
• Support office manager when needed
• Coordinate with IT consultants on all office equipment and software issues
• Manage contract and price negotiations with office vendors, service providers
• Provide general support to visitors
• Assist in hiring new employees and the onboarding process for new hires
• Liaise with facility management vendors, including cleaning and catering services
• Plan in-house or off-site activities, like parties, celebrations and conferences

Requirements

• Self-starter who can contribute positively to a team
• Fast learner with Minimum supervision
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• Project Management Skills with ability to follow through and support the execution of key initiatives
• Act proactively as an individual and in a group to ensure a project or task has been completed efficiently
• Diploma or Certificate in Business, Accounting or related discipline preferred but not required
• Working as the office manager or Administrative assistant of an Engineering or Architectural office is an asset but not a requirement.
• Proven experience as an Office manager, Front office manager or Administrative assistant
• Proficiency in MS Office (MS Word, MS Excel and MS Outlook, in particular)
• Hands on experience with office machines (e.g. fax machines and printers)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Familiarity with QuickBooks accounting software is a plus
• Sales and customer relationship experience is a plus

About this company

Khalifeh & Associates, Inc. is a full-service mechanical, electrical, plumbing, commissioning, and energy engineering firm with a reputation for providing high quality professional engineering services that are responsive to our client’s needs. In addition to design, our firm has had extensive experience with studies of all types.

For more exciting information regarding Khalifeh & Associates Inc visit www.khalifehassociates.com

• Highly competitive pay
• 401k with 4% match.
• Employee focused Health Benefit Package
• There are no closed doors. This is the foundation of our company culture, and because of this we have no shortage of innovative and creative ideas.

Please send your resume along with a cover letter by responding to this ad